How to Extract Emails from BambooHR Employee Data

Export and import options vary by plan, permissions and product version. Check the platform’s current help documentation if a menu or format differs. Use only contact data you are authorized to process; an extracted address is not proof of marketing consent.

Why Extract from BambooHR?

BambooHR is a human resources information system (HRIS) for small and medium businesses. It provides employee records, onboarding, time-off tracking, performance management, applicant tracking, reporting, e-signatures and integrations. BambooHR stores email addresses for employees, contractors and job applicants.

Extracting email addresses from BambooHR data is useful for building internal communication lists, importing into other platforms (newsletter tools, learning management systems, benefits platforms), data migration, consolidating employee contacts or creating a backup.

How to Export from BambooHR

Exporting an employee report

1. Log in to BambooHR.
2. Go to Reports.
3. Create or open a report (Employee Directory, Custom Report, etc.).
4. Include the email field(s) in the report columns.
5. Run the report and click Export to download as CSV or Excel.
6. The export includes email, name, department, title, location, hire date and other fields.

Exporting the employee directory

1. Go to People (or Employees).
2. Look for an export or download option.
3. Download the employee list.

Exporting applicant data

1. Go to Hiring (or Applicant Tracking).
2. Select a job opening or all applicants.
3. Export applicant data as CSV.

How to Extract the Email Addresses

1. Go to bulkemailextractor.com.
2. Select "Text and files."
3. Upload the CSV or XLSX file exported from BambooHR. Up to 25 MB per file, 100 MB per batch.
4. Click "Extract emails."
5. Review the results. Duplicates are removed automatically.
6. Download as TXT for a plain list, CSV for a single-column spreadsheet, or CSV with sources.

Working with the Results

Import into a communication platform

Import the extracted list into a newsletter platform, learning management system, benefits platform or internal communications tool that needs employee email addresses.

Internal announcements

Use the extracted list for company-wide announcements through an email platform, especially if your organisation does not use an internal communications tool.

Data migration

If moving from BambooHR to another HRIS, extracting employee emails ensures no contacts are lost during migration.

Verify addresses

Employee email addresses are generally valid. However, for separated employees, addresses may have been deactivated. See Best email verification services.

Things to Know

Contact data is not preserved

Email Extractor outputs email addresses only. Names, departments, titles, hire dates, locations and other fields from the BambooHR export are not carried over.

Work vs personal email

BambooHR records may contain both work and personal email addresses. Both will appear in extraction results.

Active vs terminated employees

Reports may include terminated employees depending on filters. Review and filter the export before uploading if you only want current employees.

Applicant emails

BambooHR's applicant tracking module stores job applicant email addresses. These are separate from employee records.

Privacy and access

Employee data is sensitive. Ensure you have appropriate authorisation to export and use employee email addresses. Follow your company's data handling policies.

BambooHR permissions

Export access depends on user role and permissions. Admins and users with report access can typically export employee data.

Related Guides

• Email Extraction for HR Teams
• Extract Emails from Greenhouse Candidates
• Best Email Verification Services