How to Extract Emails from Pipedrive Activities
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Export and import options vary by plan, permissions and product version. Check the platform’s current help documentation if a menu or format differs. Use only contact data you are authorized to process; an extracted address is not proof of marketing consent.
Why Extract from Pipedrive Activities?
Pipedrive is a sales CRM built around deal pipelines. Activities in Pipedrive include calls, meetings, emails, tasks and deadlines, each linked to contacts, deals or organizations. Activity data captures who your sales team has engaged with and when.
Extracting email addresses from Pipedrive activity data is useful for building lists of contacts who have been actively engaged, identifying contacts associated with specific deal stages, sharing interaction data with teams or analyzing sales outreach patterns.
While the general Pipedrive export is covered in Extract Emails from Pipedrive Export and deal-specific exports in Extract Emails from Pipedrive Deal Contacts, this article focuses on activity-based exports.
How to Export from Pipedrive
Exporting activities
- Log in to Pipedrive.
- Go to Activities.
- Filter by type (call, meeting, email), date range, assigned user or other criteria.
- Click Export to download as CSV or XLSX.
- The export includes activity type, date, linked contact, linked deal and participant information.
Exporting contacts with activity filters
- Go to Contacts then People.
- Use filters to find contacts based on activity criteria (e.
- Export the filtered list as CSV.
Using the Pipedrive API
- Use the
/v1/activitiesendpoint to list activities. - Include participant and contact details.
- Filter by type, date range or deal.
- Save results as CSV or JSON.
Using Insights reports
- Go to Insights and create a report.
- Select activities as the data source.
- Add filters and groupings.
- Export the report data.
How to Extract the Email Addresses
- Go to bulkemailextractor.com.
- Select "Text and files."
- Upload the CSV or XLSX file from Pipedrive. Up to 25 MB per file, 100 MB per batch.
- Click "Extract emails."
- Review the results. Duplicates are removed automatically.
- Download as TXT for a plain list, CSV for a single-column spreadsheet, or CSV with sources.
Working with the Results
Follow up on engaged contacts
Extract emails from recent activities (calls, meetings) to build a list of actively engaged prospects for follow-up campaigns.
Re-engage cold contacts
Export contacts whose last activity was more than 3 months ago. Extract emails for re-engagement outreach.
Activity-based segmentation
Export activities filtered by type. Extract emails from meeting participants vs. email recipients to segment by engagement type.
Share with marketing
Import actively engaged contact emails into an email marketing platform for targeted campaigns aligned with sales activities.
Verify addresses
Contact emails from recent activities are likely valid. Older contacts may have outdated addresses. See Best email verification services.
Things to Know
Contact data is not preserved
Email Extractor outputs email addresses only. Names, organizations, deal names, activity types, dates and other Pipedrive fields are not carried over.
Participant emails
Activities can have multiple participants. Their email addresses may appear in the export alongside the primary contact's.
Internal user emails
Activity exports may include your team members' email addresses (the users who performed the activities). These appear alongside contact addresses in the extracted results.
Activity vs. contact export
Exporting activities gives you contacts who have been engaged. Exporting contacts directly gives you all contacts regardless of activity. Choose based on your needs.
Pipedrive general export
For the general Pipedrive export guide, see Extract Emails from Pipedrive Export.
