How to Extract Emails from Mailshake Contacts
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Export and import options vary by plan, permissions and product version. Check the platform’s current help documentation if a menu or format differs. Use only contact data you are authorized to process; an extracted address is not proof of marketing consent.
Why Extract from Mailshake?
Mailshake is a sales engagement platform for cold email outreach, phone outreach and social selling. It offers email campaigns with automated follow-ups, a power dialer for phone outreach, LinkedIn automation, lead catcher (a built-in lead management tool), A/B testing, email deliverability tools and CRM integrations. Mailshake is used by sales teams, agencies, recruiters and marketers for prospecting and outreach.
Mailshake stores recipients (prospects) within campaigns. Extracting email addresses from Mailshake data is useful for consolidating prospects across campaigns, importing into a CRM, deduplicating against other prospect lists, verifying addresses or creating a master prospect database.
How to Export from Mailshake
Exporting recipients from a campaign
- Log in to Mailshake.
- Go to a campaign.
- Navigate to the Recipients section.
- Click Export to download the recipients as a CSV file.
- The CSV includes email, first name, last name, custom fields, recipient status and engagement data (opens, clicks, replies).
Exporting from Lead Catcher
Mailshake's Lead Catcher aggregates leads (prospects who replied positively or met engagement criteria) across campaigns. Export leads from Lead Catcher for a list of your most engaged prospects.
How to Extract the Email Addresses
- Go to bulkemailextractor.com.
- Select "Text and files."
- Upload the CSV file(s) exported from Mailshake. Up to 25 MB per file, 100 MB per batch.
- Click "Extract emails."
- Review the results. Duplicates are removed automatically.
- Download as TXT for a plain list, CSV for a single-column spreadsheet, or CSV with sources.
Working with the Results
Import into a CRM
The extracted list can be imported into HubSpot, Salesforce, Pipedrive or another CRM. This keeps your CRM up to date with all prospects you have reached out to.
Deduplicate across campaigns
If you run multiple Mailshake campaigns targeting different segments, some prospects may overlap. Uploading all campaign exports to Email Extractor reveals the total unique prospect count.
Consolidate with other outreach tools
If your team uses multiple outreach platforms (Mailshake for email, LinkedIn Sales Navigator for social, Lemlist for another campaign type), upload all prospect exports together. Deduplication prevents contacting the same person from multiple tools.
Verify addresses
If prospects were imported into Mailshake from purchased lists or scraped sources without prior verification, extracting and verifying them identifies invalid addresses. See Best email verification services.
Things to Know
Contact data is not preserved
Email Extractor outputs email addresses only. Names, custom fields, engagement data (opens, clicks, replies, bounces), recipient status and Lead Catcher data from the Mailshake export are not carried over.
Campaign-based organisation
Mailshake organises recipients by campaign. Each campaign has its own recipient list with its own engagement data.
Lead Catcher
Lead Catcher is Mailshake's built-in lead management feature that captures interested prospects based on engagement criteria you define (e.g., replied, clicked a link). Exporting from Lead Catcher gives you only the most promising prospects.
Multi-channel
Mailshake supports email, phone (power dialer) and LinkedIn outreach within the same campaign. Recipients can be contacted through multiple channels. The export includes all recipients regardless of which channels were used.
Deliverability tools
Mailshake includes email warm-up, domain health monitoring and sending schedule optimisation. These tools help maintain deliverability during outreach campaigns.
Team accounts
Mailshake supports team accounts with shared campaigns and prospect data. Exports may include recipients assigned to different team members.
Integrations
Mailshake integrates with CRMs (HubSpot, Salesforce, Pipedrive), Zapier and other tools. If integrations are active, prospect data may already flow to your CRM. Extraction remains useful for consolidation, verification and creating backups.
Unsubscribes and bounces
Mailshake tracks unsubscribes and bounces within campaigns. These recipients may still appear in exports. Use the status column in the CSV to filter them out within a spreadsheet before extraction, or extract all and cross-reference with your suppression list.
