How to Extract Emails from Yesware Contacts
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Export and import options vary by plan, permissions and product version. Check the platform’s current help documentation if a menu or format differs. Use only contact data you are authorized to process; an extracted address is not proof of marketing consent.
Why Extract from Yesware?
Yesware is a sales productivity tool that works inside Gmail and Outlook. It provides email tracking (open and click tracking), email templates, multi-channel campaigns, meeting scheduler, attachment tracking and reporting. Yesware sits inside the inbox as a browser extension or add-in rather than being a standalone platform.
Yesware tracks and stores data about email recipients you have contacted. Extracting email addresses from Yesware data is useful for consolidating contacts, importing into a CRM, deduplicating against other outreach tools, verifying addresses or creating a master list of everyone your sales team has emailed.
How to Export from Yesware
Exporting from campaigns
- Log in to Yesware.
- Go to Campaigns.
- Open the campaign whose recipients you want to export.
- Export the recipients as a CSV file.
- The CSV includes email, name, company, campaign status and engagement data.
Exporting from reports
- Go to Reports or Activity.
- Yesware's reporting features show email activity (sent, opened, clicked, replied).
- Export report data that includes recipient email addresses.
Exporting tracked emails
Yesware tracks every email you send through it. The tracking data includes recipient email addresses, subject lines, open counts and click data.
How to Extract the Email Addresses
- Go to bulkemailextractor.com.
- Select "Text and files."
- Upload the CSV file(s) exported from Yesware. Up to 25 MB per file, 100 MB per batch.
- Click "Extract emails."
- Review the results. Duplicates are removed automatically.
- Download as TXT for a plain list, CSV for a single-column spreadsheet, or CSV with sources.
Working with the Results
Import into a CRM
The extracted list can be imported into HubSpot, Salesforce, Pipedrive or another CRM. Yesware integrates with Salesforce for activity logging, but a clean email list is useful for CRMs without direct integration.
Deduplicate across tools
If your team uses Yesware alongside other outreach tools (Outreach, Salesloft, Reply.io), upload all exports together. Deduplication shows your total unique outreach reach.
Identify total outreach footprint
Yesware tracks every email sent through it. Exporting and extracting all tracked recipients reveals everyone your team has contacted, which is useful for territory planning and avoiding duplicate outreach.
Verify addresses
Addresses of people you emailed months ago may no longer be valid. Running the extracted list through a verification service before re-engagement campaigns reduces bounces. See Best email verification services.
Things to Know
Contact data is not preserved
Email Extractor outputs email addresses only. Names, companies, email subjects, tracking data (opens, clicks), campaign status and templates from the Yesware export are not carried over.
Inbox-based tool
Yesware operates inside Gmail or Outlook rather than as a standalone platform. Emails are sent from your regular inbox. Yesware adds tracking, templates and campaign automation on top.
Email tracking
Yesware's core feature is email tracking: knowing when a recipient opens your email or clicks a link. This tracking data is valuable for sales follow-up but is not included in email-only extraction.
Templates
Yesware provides email templates that can be personalised and reused. Templates are a productivity feature and do not affect data export.
Multi-channel campaigns
Yesware campaigns can include email steps, phone reminders and LinkedIn task reminders. The recipients are stored in the campaign.
Salesforce integration
Yesware logs email activity to Salesforce automatically (emails sent, opened, replied). If this integration is active, contact data may already be in Salesforce.
Team features
Yesware team plans allow sharing templates, tracking team activity and accessing team-wide reports. Admins can export data across team members.
