Best Webinar Platforms for Collecting Attendee Emails
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Why Webinars Are Effective for Email Collection
Webinars are one of the most effective channels for collecting email addresses. Registration is required to attend, which means every registrant provides their email. Unlike website forms where conversion rates are typically low, webinar registration pages often convert at higher rates because attendees are motivated by the event's value proposition.
The emails collected through webinar registrations are high-quality leads. Registrants have demonstrated interest in a specific topic, making them suitable for targeted follow-up campaigns.
Popular Webinar Platforms
Zoom Webinars
Zoom Webinars is a paid add-on to Zoom's video platform. It supports large-scale events with registration, attendee tracking, Q&A, polls and reporting.
Email collection: Through registration (required). Custom registration fields can collect additional information.
How to extract: Export registrants or attendees as CSV, then upload to Email Extractor. See Extract emails from Zoom Webinar registrants.
GoToWebinar
GoToWebinar is a dedicated webinar platform with registration pages, automated emails, polls, Q&A and reporting.
Email collection: Through registration (required). Custom registration questions available.
How to extract: Export registrants or attendees as CSV, then upload to Email Extractor. See Extract emails from GoToWebinar registrants.
Webex Webinars
Webex Webinars (from Cisco) supports large online events with registration, Q&A, polling, breakout sessions and recording.
Email collection: Through registration (required).
Livestorm
Livestorm is a browser-based webinar and video engagement platform. It provides registration pages, automated emails, engagement analytics, integrations and on-demand replay pages.
Email collection: Through registration pages. Replay page registrations also collect emails.
Demio
Demio is a webinar platform focused on marketing and lead generation. It provides registration pages, automated webinars, engagement tracking, CTAs and integrations with marketing platforms.
Email collection: Through registration (required). Automated (evergreen) webinars collect emails continuously.
eWebinar
eWebinar turns pre-recorded videos into automated webinars with registration, chat, interactions and scheduling.
Email collection: Through registration for each session.
Crowdcast
Crowdcast is a live streaming and webinar platform with registration, Q&A, polls and replays.
Email collection: Through event registration.
How to Extract from Any Webinar Platform
The process is the same across platforms:
- Export registrants or attendees from the webinar platform as CSV.
- Go to bulkemailextractor.com.
- Select "Text and files."
- Upload the file (or multiple files from different webinars). Up to 25 MB per file, 100 MB per batch.
- Click "Extract emails."
- Review the results. Duplicates across all uploaded files are removed automatically.
- Download as TXT, CSV, or CSV with sources.
Maximising Email Collection from Webinars
Run recurring webinars
Automated or recurring webinars collect registrant emails continuously without additional effort from you.
Create replay pages with registration
Requiring registration to watch the replay collects emails from people who missed the live event.
Consolidate across events
Upload registrant exports from all your webinars together. Deduplication creates a combined list of unique email addresses. Download CSV with sources and compare the source names to find addresses shared by the exports. Source membership shows an address in an export; use the event records to distinguish registration from attendance and count repeat visits.
Separate attendees from no-shows
Download both registrant and attendee reports. Compare the two lists to identify people who registered but did not attend. Send different follow-ups to each group.
After Extraction
Import into a marketing platform
Webinar platforms are not email marketing platforms. Import the extracted list into HubSpot, Mailchimp, ActiveCampaign, Kit or another platform for nurture sequences, newsletters and promotional campaigns.
Verify addresses
Webinar registration emails are generally valid. Verification before long-term marketing is recommended. See Best email verification services.
