How to Extract Emails from HubSpot Deal Contacts

Export and import options vary by plan, permissions and product version. Check the platform’s current help documentation if a menu or format differs. Use only contact data you are authorized to process; an extracted address is not proof of marketing consent.

Why Extract Deal Contacts from HubSpot?

HubSpot CRM tracks deals (opportunities) through sales pipelines. Each deal is associated with contacts (the people involved in the purchase decision) and companies. Extracting email addresses from deal contacts is useful for sales follow-up, account-based marketing, win/loss analysis, building targeted lists by deal stage or creating a backup.

While the general HubSpot export process is covered in other guides, this article focuses on extracting email addresses from contacts associated with specific deals or pipeline stages.

How to Export from HubSpot

Exporting deals with associated contacts

1. Log in to HubSpot.
2. Go to Sales then Deals.
3. Filter by pipeline, deal stage, close date, deal owner or other criteria.
4. Click Export and choose which properties to include.
5. Make sure to include associated contact email addresses.
6. Export as CSV or XLSX.

Exporting from a specific pipeline stage

1. Go to Sales then Deals.
2. Use the board or list view.
3. Filter by a specific stage (e.
4. Export the filtered deals.

Using reports

1. Go to Reports.
2. Create or open a report that includes deal data with contact information.
3. Export the report as CSV.

Exporting contacts directly

1. Go to Contacts then Contacts.
2. Use filters to find contacts associated with deals (e.
3. Export as CSV.

How to Extract the Email Addresses

1. Go to bulkemailextractor.com.
2. Select "Text and files."
3. Upload the CSV or XLSX file exported from HubSpot. Up to 25 MB per file, 100 MB per batch.
4. Click "Extract emails."
5. Review the results. Duplicates are removed automatically.
6. Download as TXT for a plain list, CSV for a single-column spreadsheet, or CSV with sources.

Working with the Results

Account-based marketing

Extract contacts from deals in target accounts to build account-specific marketing campaigns.

Win/loss follow-up

Extract contacts from "Closed Won" deals for customer onboarding and upsell campaigns. Extract contacts from "Closed Lost" deals for nurture and re-engagement sequences.

Sales team collaboration

Share deal contact lists with team members who do not have HubSpot access.

Verify addresses

B2B contacts associated with deals may use corporate email addresses that become invalid when people change companies. Verification is recommended for older deal records. See Best email verification services.

Things to Know

Contact data is not preserved

Email Extractor outputs email addresses only. Names, companies, deal names, amounts, stages, close dates and other HubSpot properties are not carried over.

Multiple contacts per deal

A deal may be associated with multiple contacts (decision maker, champion, end user, etc.). All associated contact emails appear in the export.

Deal associations

HubSpot associates deals with contacts and companies. The export format depends on which object you export from (deals, contacts or companies).

Pipeline permissions

Access to deals and contacts depends on your HubSpot user role and team permissions. Some pipelines may be restricted.

HubSpot export guides

For other HubSpot extraction guides, see:

• Extract Emails from HubSpot Export (general CRM export)
• Extract Emails from HubSpot Marketing Lists (marketing lists)
• Extract Emails from HubSpot Form Submissions (form submissions)

Related Guides

• Extract Emails from HubSpot Export
• How to Import Extracted Emails into HubSpot
• Best CRMs for Managing Email Lists
• Best Email Verification Services