Best Invoicing Tools for Extracting Client Emails
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Why Invoicing Tools Contain Client Emails
Every invoicing platform stores client email addresses because invoices are delivered by email. Over months and years of invoicing, these platforms build a complete record of everyone you have billed. For freelancers, agencies and service businesses, the invoicing tool often holds the most accurate and up-to-date client contact list.
Extracting client emails from invoicing tools is useful for building a mailing list, importing into a CRM or email marketing platform, consolidating contacts from multiple billing tools, migrating to a new platform or creating a backup.
Popular Invoicing Platforms
FreshBooks
FreshBooks is a cloud accounting and invoicing platform for small businesses and freelancers. It provides invoicing, expense tracking, time tracking, project management and reporting.
Email sources: Client records, invoice recipients, estimate recipients.
How to extract: Export clients as CSV, then upload to Email Extractor. See Extract emails from FreshBooks clients.
Wave
Wave is a free accounting and invoicing platform for small businesses and freelancers. It provides invoicing, accounting, receipt scanning and reporting.
Email sources: Customer records, invoice recipients.
How to extract: Export customers as CSV, then upload to Email Extractor. See Extract emails from Wave customers.
QuickBooks
QuickBooks is a widely used accounting platform for businesses of all sizes. It provides invoicing, expense tracking, payroll, reporting and integrations.
Email sources: Customer records, invoice recipients, sales receipts.
How to extract: Export customers as CSV, then upload to Email Extractor. See Extract emails from QuickBooks contacts.
Xero
Xero is a cloud accounting platform popular with small businesses and accountants. It provides invoicing, bank reconciliation, expense tracking, payroll and reporting.
Email sources: Contact records (customers and suppliers), invoice recipients.
How to extract: Export contacts as CSV, then upload to Email Extractor. See Extract emails from Xero contacts.
Stripe Invoicing
Stripe provides invoicing alongside its payment processing. Businesses using Stripe can create and send invoices, track payments and manage customer records.
Email sources: Customer records, invoice recipients.
How to extract: Export customers as CSV, then upload to Email Extractor. See Extract emails from Stripe customers.
Square Invoices
Square includes invoicing as part of its payment and business management platform. Square Invoices lets businesses send professional invoices and track payments.
Email sources: Customer records, invoice recipients.
How to extract: Export customers as CSV, then upload to Email Extractor. See Extract emails from Square customers.
PayPal Invoicing
PayPal includes invoicing for businesses and freelancers. PayPal invoices are sent to email addresses and payment is processed through PayPal.
Email sources: Invoice recipients, transaction records.
How to extract: Export transaction data as CSV, then upload to Email Extractor. See Extract emails from PayPal transactions.
How to Extract from Any Invoicing Tool
The process is the same across platforms:
- Export clients, customers or contacts from the invoicing tool as CSV.
- Go to bulkemailextractor.com.
- Select "Text and files."
- Upload the file (or files from multiple tools). Up to 25 MB per file, 100 MB per batch.
- Click "Extract emails."
- Review the results. Duplicates across all files are removed automatically.
- Download as TXT, CSV, or CSV with sources.
Consolidating Across Invoicing Tools
If you have used multiple invoicing tools over the years (or use different tools for different businesses), export clients from each and upload together. Deduplication creates a combined list of unique email addresses. Download CSV with sources and compare the source names to find addresses shared by the exports. Use the original transaction records to confirm purchases and match customers; unique addresses are not a count of unique people.
After Extraction
Build a client mailing list
Import extracted emails into an email marketing platform for newsletters, service updates, seasonal promotions or re-engagement campaigns. Clients you have invoiced are warm contacts who already know your business.
Import into a CRM
If your invoicing tool does not include CRM features, import extracted emails into HubSpot, Salesforce or another CRM for relationship management and follow-up tracking.
Verify addresses
Email addresses used for invoicing are usually valid because clients interact with invoices at those addresses. Older records for past clients may be outdated. Verification before marketing campaigns is recommended. See Best email verification services.
Consider consent
Invoicing emails were collected for billing purposes. Using them for marketing may require additional consent depending on your jurisdiction. Check applicable regulations (GDPR, CAN-SPAM, CASL).
